The Payment Times Reporting Portal is an authenticated website that reporting entities use to meet their requirements under the Payment Times Reporting Scheme. A reporting entity must submit a payment times report and make applications within the portal.
How to register an entity in the portal
A reporting entity needs to register their business details and create a profile in the portal.
When creating a profile in the portal for the first time, the Digital Identity will be linked to the business’s Australian Business Number (ABN) in Relationship Authentication Manager (RAM). The portal will request the completion of the Entity Set-up form for entity registration of that initial ABN.
If a business needs to register more than one reporting entity in the portal, they must follow these steps:
- Log in to the portal via Digital Identity.
- Select the reporting entity using the Relationship Authentication Manager (RAM).
- Complete the RAM access authorisation.
- Complete the Entity Set-up form.
To assist with submitting payment times reports, a reporting entity should also:
- From the portal home page, select the ‘Submit Payment Times Reports’ tile.
- Update the ‘Financial Year’ date (this is the last day of your financial year, and the date format is DD/MM)
- Update the ‘Start Date as Reporting Entity’ (the date format is DD/MM/YYYY).
The ‘Start Date as Reporting Entity’ field should be the date the entity became eligible for reporting. The portal will automatically default the start date to 1 January 2021. If this date is incorrect, please update this field to the correct date.
Setting up a Digital Identity
A reporting entity will need to set up a Digital Identity (myGovID login). myGovID is the Australian Government's Digital Identity app.
Set up a myGovID in 3 easy steps:
- Download the myGovID app from Google Play or the App Store to your compatible smart device. Only download the myGovID app from the official app stores. Non-genuine versions of the myGovID app may be available from other sources.
- Enter your details – open the myGovID app and follow the prompts to enter your full name, date of birth and a personal email address.
- Verify your identity – to access the reporting portal you will need at least a Standard identity strength.
Check the myGovID website for help setting up your myGovID.
Check the Digital Identity website for more information on Digital Identity.
Once a Digital Identity has been set up, it then needs to be linked to an ABN in Relationship Authorisation Manager (RAM). RAM is an authorisation service, managed by the Australian Taxation Office, that allows access to the Department of the Treasury online services on behalf of an entity.
The Payment Times Reporting Regulator is within the Department of the Treasury and connected to Treasury online services.
Setting up the Relationship Authorisation Manager (RAM)
To access services on behalf of a business, you need to link your myGovID to the business’s Australian Business Number (ABN) in RAM.
If a reporting entity does not appear on your RAM screen when logging into the portal, you will need to link your myGovID to the entity in RAM. How you link your Digital Identity to an ABN using RAM depends on your role.
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Principal authority
A principal authority is a person responsible for the entity. They need to link to the entity in RAM first. Find out how to link as a principal authority.
Once linked, the principal authority can authorise others to access government online services like the reporting portal on behalf of the entity. When authorising others, make sure to select The Treasury (full access) under agency access.
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Authorised user or administrator
An authorised user or administrator is someone who acts on behalf of an entity.
A principal authority or authorisation administrator needs to authorise you before you can access the reporting portal on behalf of an entity. You will use your Digital Identity to log into RAM and accept the authorisation request.
Find out more about accepting an authorisation request.
Check the Relationship Authorisation Manager (RAM) website for help linking.
Entity nominated contact
In the portal, entities are required to provide a nominated contact (first name, last name and email address). A group mailbox can be used for the email address.
It is important that the nominated contact field is kept up-to-date.
The regulator uses this email address to contact the entity about submitted reports and communicate important information and updates relating to the scheme.
Request to link reporting entities for group reporting
Reporting entities cannot create corporate group structures in the portal. A reporting entity must submit a request to the regulator to link the registered entities in the portal for group reporting.
Reporting entities should use the Contact form, and select the option: Request to link registered entities for group reporting.
Volunteer reporting
Entities that aren't required to report, but are constitutionally covered entities, can volunteer to report under the scheme.
To volunteer, an entity needs to register their business details in the portal, create a profile and submit an Application to Volunteer.
Small Business Identification (SBI) Tool
The Payment Times Reporting Small Business Identification (SBI) Tool must be used to identify which suppliers are small businesses for payment times reporting. The tool is only available through the portal.
Submitting a report
Two templates are required to be submitted for a payment times report:
- Payment times reporting (PTR) template - to input the payment information (a .csv file) and
- Responsible member declaration template (a .docx file).
These templates can be accessed from the portal. Reporting entities can get a prepopulated template by logging into the portal.
A reporting entity can submit a report through the Submit payment times reports menu on the home page. A separate upload is required for each template (two uploads rather than one).
When a report is submitted, the system will automatically check the reports to check it meets the portal’s requirements. If requirements have not been met, a data validation message may appear and a user may be prompted to make changes to a report and re-upload the report in the portal again.
Trouble accessing the portal
Users experiencing errors with accessing the portal, may need to do a hard reset of their internet browser (i.e., clear the cache), to ensure the latest version of the portal is loading.
Common instructions for clearing your cache:
Before contacting the regulator to report the issue, try an alternate browser on another operating system.
Issues submitting a report
All payment times reports should be submitted through the portal.
Contact the regulator if you are unable to lodge a report through the portal.